As an employer, you have a statutory duty of care under the Health and Safety at Work Act 1974 – that is, a burden exists for the employer to assess all the risks involved in employing drivers who are engaged in company business.
Where do I start?
It’s difficult for fleets to know where to start with this. Who do I assess? How do I do it in such a way that gives me the right answers? What about cost? How will I know if it is working? What types of supplier could help? Is it a service that can be outsourced?
Every fleet is at different stages in terms of progress to a better safety culture amongst drivers so many fleets might think: who knows how much more needs doing and how will I know when I’ve done enough? It seems there are so many things to do and they cut across many departments in our business.
To have any hope of ending up where you need to be, a fleet may need expert advice up front to benchmark progress towards a stated objective. A fleet safety audit assignment must therefore provide the answers in a format that is useful and understandable to the fleet and additionally recommend a cost-effective forward path that is commercially acceptable to the fleet.
Key factors for a safety audit might include the following:
Review the risk factors that affect your drivers, from recruitment through to day-to-day business activity. This includes the systems you may have in place for driver selection, assessment and training.
Considerations might be vehicle type, use of vehicle, whether they are ‘fit for purpose’, maintained and serviced appropriately.
Operational activities have a huge influence on the fleet risk factors within an organisation. You will need to consider the radius of travel, hours of operation, journey times etc. Your day-to-day business activity presents risk exposure that cannot always be eliminated however you can review and adjust your existing controls
Review the safety culture of your organisation, from the top down and how this extends to the day-to-day risks faced by drivers. Consider elements of driver-manager communication and supervision, policies and procedures, driver licence checking, incident reporting and investigation, and performance management.
By analysing your incident or claims history, you can identify key contributing factors to incident causation, and offer specific remedial action to reduce these occurrences.
Road Risk Management must be fully inclusive in that the total risk must be subject to the process. The list above is by no means exhaustive and a fleet needs to ensure its investment in reducing road risk is broad enough to achieve the objective but also financially proportionate to the problem.
How we can help
At RVM Fleet Services we offer a Fleet Safety Audit which helps you to understand your exposure to risk by examining your existing management practices and procedures and also offers a straight forward benchmarking tool. Through the process we identify the good, the bad and the ugly! We believe openness is what our clients prefer and we cannot reduce frequency and cost by recommending a program that clearly won’t achieve it.
Whether you require a full Fleet Safety Audit or just some advice on your current arrangements, call us now to see how we can help you understand where your biggest fleet risk are and how we can help minimise these risks quickly, easily and most importantly, cost-effectively.
Questions? Then please contact us …
Contact us now on 01132248888 or visit our website.